Document Archiving and Records Management
Document Archiving and Records Management
Why Attend?
The world is packed with information; and most organizations struggle to recognize what information they have, why they need it, how long they need it for, and if it has any value.
This course conveys practical methods for identifying and developing the systems of records management and document control that an organization needs. By the end, each participant will have a plan of action as well as the necessary skills to assist with the development and implementation of an appropriate program for managing their organization’s documents, records and information
ON-SITE PRICE: N70,000
VIRTUAL PRICE: N40,000
Every organization is responsible for maintaining records. The ability to create, organize, and maintain records and archives is essential to success. Correct records keeping will not only offer liability protection; it will also increase efficiency and productivity. To put it simply, maintaining records and archives will improve the bottom line.
With our Archiving and Records Management workshop your participants will know how to classify records, define and maintain different systems, and develop a keen understanding of the importance of records management.
This course conveys practical methods for identifying and developing the systems of records management and document control that an organization needs. By the end, each participant will have a plan of action as well as the necessary skills to assist with the development and implementation of an appropriate program for managing their organization’s documents, records and information
Course Objectives
By the end of the course, participants will be able to:
- Develop a records management program to enhance the value of the organization’s information and reduce risk and cost
- Develop document control methods to identify, secure, protect and retain critical information
- Apply regulations and standards to the management of information for compliance
- Identify risks associated with poor management of information to reduce penalties and cost
- Develop an information asset register to identify critical information within their organization
Target Audience
This course is designed for individuals who manage, or who are involved with, any aspect of document control and records management. This includes records and information managers, in-house counsel, privacy officers, information security and protection managers, litigation and discovery staff, compliance officers, internal auditors, IT and enterprise content management professionals, and administrative managers.
It has been specifically designed to support activities across all types and sizes of organizations and sectors working locally and globally.
DURATION: 2 DAYS
TRAINING PACK
- Award of Certificate of Participation, on completion.
- Customized Training Materials
- interactive, experiential learning
- Light Refreshment
- 30days On- going mentorship
Module One: Getting Started
Icebreaker
Housekeeping Items
The Parking Lot
Workshop Objectives
Module Two: Understanding Records
What is Records Management?
Defining Records
Archives vs. Records
Life Cycle
Case Study
Module Three: Management of Records
What Is and Is Not a Record?
Record Programs
Management of Systems
Developing Standards
Case Study
Module Four: Context (I)
Techniques for Analyzing Records
Collecting Information
Organizational Needs
Legal Demands
Case Study
Module Five: Context (II)
Routine Process
Creative Process
System Analysis
Records Survey
Case Study
Module Six: Classification
Functionality
Prioritize
Assess and Review
Develop a Tool
Case Study
Module Seven: Paper-Based Systems
Arranging and Grouping
Building Files
Elementary & Intermediate
Metadata
Case Study
Module Eight: Electronic Records
Classifying
Folders and Directories
Groupings
Metadata
Case Study
Module Nine: Hybrid Systems
Routine Processes
Creative Processes
Design
Limitations
Case Study
Module Ten: Appraisals & Systems
Taxonomy of Values
Macro Appraisal
Strategy & Criteria
Document & Review Decisions
Case Study
Module Eleven: Record Maintenance
Paper
Electronic
Create Archives
Conversion
Case Study
Module Twelve: Wrapping Up
Words from the Wise
Review of Parking Lot
Lessons Learned
Completion of Action Plans and Evaluations
Document Archiving and Records Management – Jan 13th – 18th
Document Archiving and Records Management – April 26th – 27th
Document Archiving and Records Management- Jul 19th – 20th